Administration & Supply

Mal.Hassan O. Usman

Director,Administration and Supplies

DEPARTMENT OF ADMINISTRATION AND SUPPLIES

Mal. Hassan O. Usman was born in the ancient city of Kano on 28th October, 1962 but hails from   Ukpake town, Ajaokuta Local Government Area of Kogi State. He attended Demonstration Primary School, Okene, between 1969 and 1975; Okene/Ogamina Government Secondary School between 1976 and 1981; School of Basic Studies, Kwara State College of Technology now Kwara State Polytechnic from 1981 and 1983. Thereafter he proceeded to Ahmadu Bello University, Zaria-Kaduna State where he acquired a B.A. degree in Public Administration in 1987.

Mal. Hassan O. Usman on his quest for further knowledge proceeded to obtain a Master‟s Degree in Political Science, with specialization in Public Administration from University of Ibadan in 1991. Following the completion of his National assignment as a Youth Corper with the Immigration Department, Federal Ministry of Internal Affairs in Sokoto in the year 1988, he was employed as Administrative Officer II with the Directorate for Social Mobilisation (MAMSER), FCT-Abuja between February and November, 1989. He thereafter transferred his service to the defunct National Primary Education Commission (NPEC).

 

Mal. Usman is a seasoned Administrator who rose through the ranks in the Public Service.  In the era of the defunct NPEC, he was deployed as Senior Administrative Officer, NPEC, Benin Zonal Office between 1996 and 2004. 

Mal. Usman saw the Commission‟s metamorphosis from NPEC to UBEP and eventually the Universal Basic Education Commission following the enactment of the UBE Act, 2004 into law. 

He has served in the following capacities in the Commission:

  • Lagos Liaison Officer, UBEC;
  • Head of Unit, Training and Welfare, UBEC;
  • Member, UBEC Board and Management

Secretariat.

  • Head, UBEC Board and      Management

Secretariat.

  • Member/Secretary of Various Ad-hoc Committees such as SSAP&DC; Restructuring and Re-Organisation; Capacity Building Committees, etc.

Mal. Hassan O. Usman was promoted to the post of Director with effect from 1st August, 2018, and was deployed as the Director, UBEC South-South Zonal Office on 4th May 2018, and thereafter North-West Zonal office on 22nd May 2019. On 19th October, 2020, he assumed duty in the UBEC Headquarters as Director, Administration and Supplies with effect from 30th October, 2020.

He is an Associate Member, Chartered Institute of Personnel Management of Nigeria. Mal. Usman is happily married, and his household is blessed with children. 

INTRODUCTION

The Department of Administration and Supplies provides routine assistance to the Chief Executive in the administration of the Commission particularly in ensuring that matters affecting the Organization and Staff are handled and processed in accordance with the provisions of the Public Service Rules, Circulars, Extant Rules and the Commission‟s Staff Conditions of Service.

The Department carries out general administrative duties bothering on the control and coordination of personnel and equipment. Being a supportive department, all its functions are geared towards assisting other Departments to ensure the effective implementation of the UBE programme.

FUNCTIONS

The functions of the Department mainly centres on the efficient and effective management of both human and material resources of the Commission. These include:

  • Handling Senior Staff Matters such as Appointments, Promotions and Discipline.
  • Processing applications for Secondment, Transfers, Upgrading, Conversions of Staff, Regularization and Merger of Service, requests for participation in both local and international seminars and workshops, etc.
  • General maintenance of the Commission‟s equipment, furniture and provisions of other related utility services for better service delivery.
  • Liaising with relevant agencies on staff welfare such as Federal Mortgage Bank of Nigeria (FMBN), Code of Conduct Bureau, National Health Insurance Scheme (NHIS), etc.
  • Organizing training and manpower development programmes for staff.
  • Serving as the Secretariat for UBEC Board and its Standing Committees, as well as the Management Committee.
  • Making purchases on behalf of the Commission in line with requests from departments and issuing Job Orders and Local Purchase Order (LPOs), as well as auctioning of unserviceable furniture and equipment in the Commission.
  • Liaising with Pension Fund Administrations (PFAs) to update Staff Retirement Savings Accounts (RSAs).
  • Assisting in the review of administrative, welfare and manpower development policies of the Commission.

STRUCTURE

The Department has five (5) units namely, Establishment; Welfare; Board, Management and Training; Maintenance and Services; and Stores. It is headed by a Director who is assisted by a Deputy Director in the day-to-day running of the Department.

ACHIEVEMENTS

The following activities were carried out by the Department during the year under review:

Conducted 2020 Promotion Examination for senior and junior staff.

  • Conducted interview for the replacement of 74 staff that exited services of the Commission.
  • Successfully serviced all the meetings of UBEC Board and its Standing Committees, as well as Management Committee.
  • Organized a retreat for UBEC Board and Management in Kano, Kano State.
  • Conducted orientation workshop for UBEC staff in the South-West Zone and Kwara State Office in Ibadan, Oyo State.
  • Conducted a Training for UBEC staff in Ibadan, Oyo State from 4th – 7th March, 2020.

The Exec. Sec., Dr.Hamid Bobboyi Members of management present  making a speech during the training for at the Training UBEC staff in Ibadan, Oyo State

Cross section of members of staff at the Training

  • Facilitated the elevation of the Commission to Category „B‟ by Abuja Environmental Protection Board for effective management of Environmental Master Plan (EMP).
  • Provided hand sanitizers to staff and disinfected UBEC Headquarters Office Complex following the outbreak of COVID-19 Pandemic.
  • Facilitated the renewal of Rent Agreement in respect of three (3) State Offices i.e. Delta, Ekiti and Abia.
  • Renovated the Boardroom, Conference Hall; four (4) offices in the Department of Planning, Research and Statistics and one (1) office was also partitioned in the Department of Administration and Supplies.
  • Processed the payment of Rent Supplement to all qualified staff in January, 2020.
  • Ensured prompt payment of financial relief/assistance to three (3) Staff on grounds of fire outbreak and health challenges.
  • Processed payment of monthly pension to 101 UBEC Pensioners.
  • Remitted pension deductions to Staff Retirement Savings Accounts.
  • Conducted pre-retirement workshop for staff who retired in 2020.
  • Facilitated the successful conduct of Environmental Impact Audit Assessment of UBEC Head Office facilities.

CONSTRAINTS

  • The following constraints were experienced by the Department in carrying out its functions during the year:

    • Inability to conduct verification of UBEC Pensioners in the year under review.
    • Delay by the FMBN in refunding National Housing Fund (NHF) contributions to retirees and families of deceased staff.
    • Lack of imprest to run some units in the Department.
    • Inadequate budgetary provision to organize capacity building workshop for staff.
    • Inadequate computers to migrate from manual operation to Government Integrated Financial Management Information System (GIFMIS) as directed by the Office of the Accountant General of the Federation.
    • Insufficient budgetary allocation for maintenance/high cost of maintenance works and exorbitant cost of parts due to inflation.
    • Lateness in reporting faults to the Maintenance and Services Unit for quick remediation.

ON-GOING ACTIVITIES

  • The following activities are on-going in the Department: 

    • Routine maintenance of office equipment and furniture.
    • Processing of outstanding utility and services bills for 2020.
    • Processing of Stores Receipt Vouchers (SRVs) for the supply of 2019 Instructional Materials and 2020 Constituency Projects and the payment of Contractors.
    • Processing of staff requests for Long-Term Training.
    • Establishment of a revolving housing loan for staff, as well as partnering with reputable Estate Developers for UBEC Staff Housing Estate.
    • Liaising with FMBN for prompt registration and update of Staff NHF contributions and direct on-line access to individual account details with ATMs, POS and internet linkages.
    • Making arrangement for all retired and deceased UBEC Staff to get full refund of their unutilized contributions from FMBN.
    • Pre-retirement workshop for Staff who will retire in 2021.
    • Implementation of Environmental Impact Audit Assessment findings.

FUTURE ACTIVITIES

  • The following activities are slated for implementation in the future by the Department: 

    • Conduct of 2021 Promotion Examination for Senior and Junior Staff.
    • Establishment of a Sick Bay equipped with appropriate health facilities to avoid contagious diseases and maintain a healthy workforce in the Headquarters.
    • Conduct of Annual Long Service/Merit Awards for staff.
    • Provision of security angle bar for Sound Proof Generator.
    • Addition of two more couch on the perimeter fence between UBEC and FCMB.
    • Re-roofing of the water pumping machine room.
    • Servicing and flushing of the boreholes.
    • Provision and improvement of office security facilities (internal and external).
    • Provision of Fire Fighting Equipment.
    • Training of staff on Record Keeping and Store Management

CONCLUSION

The Department has achieved a lot in the year under review and it remains committed to ensuring the smooth running of the Commission. It will also ensure that staff matters are handled in accordance with the provisions of the Public Service Rules, Extant Circulars and the Commission‟s Staff Conditions of Service.

 

Dame (Mrs.) Comfort Iheme – Rep. South East


She hails from Bende LGA of Abia State. She holds a B.Sc, 1987 from the University of Nigeria, Nsukka.

Dr. Danjuma Adamu Dabo – Rep. North East

Dr. Danjuma hails from Bauchi State. He obtained M.Sc Public Administration and Policy Analysis from the University of Abuja, MBA form Ahmadu Bello University, Zaria and Ph.D Economics from the Loughborough University, UK.